Key Differences Between Cash Sales and Rush Orders in SAP SD

Introduction

In the SAP Sales and Distribution (SD) module, understanding the difference between cash sales and rush orders is essential for streamlining business operations, especially when dealing with immediate delivery scenarios. These sales document types may seem similar, but they serve different purposes and are configured differently in SAP. 

What is Cash Sales in SAP SD?

Cash sales refer to a sales process where the customer pays immediately, and the delivery and invoice are generated right after the sales order is saved. The goods are picked up directly by the customer from the warehouse or store.

Key Features of Cash Sales:

  • Immediate delivery upon saving the sales order.
  • Invoice (cash receipt) is printed automatically using output type RD03.
  • Uses billing type BV.
  • Order-related billing process.
  • Not relevant for credit management or availability check.
  • Typically used with one-time customer account groups.
  • Sales order type: CS or BV.
  • Petty cash account is triggered, not the customer's account.

What is a Rush Order in SAP SD?

Rush orders are designed for scenarios where the goods must be delivered immediately, but the invoice can be issued later. This is useful for time-sensitive transactions where billing can follow the delivery process.

Key Features of Rush Orders:

  • Immediate delivery upon saving the order.
  • Invoice is sent later using output type RD00.
  • Uses billing type F2.
  • Delivery-related billing process.
  • Availability check and credit management are relevant.
  • No specific requirement for one-time customer account group.
  • Sales order type: RO.
  • The customer's account is debited instead of petty cash.

Example: Cash Sales vs Rush Order

A simple example can clarify the difference:
  • Cash Sales: Imagine you're at a supermarket. You pick your items, go to the counter, pay, and receive the invoice on the spot. That’s a typical cash sale — immediate payment and billing.
  • Rush Order: Think of ordering hardware from a supplier for urgent delivery. You receive the items immediately, but the invoice arrives later. That’s a rush order — delivery first, billing later.

Configuration Differences in SAP

Here’s a summary of the key configuration distinctions between cash sales and rush orders:
 
Configuration Aspect Cash Sales (CS/BV) Rush Order (RO)
Order Type CS / BV RO
Shipping Conditions Immediate Immediate
Immediate Delivery X X
Lead Time Not specified Not specified
Delivery Type BV LF
Billing Type BV F2
Item Category BVN TAN
Schedule Line Category CP CP
Output Type RD03 (cash receipt) RD00 (invoice)

Order to Cash Process Flow Differences

Cash Sales Process Flow:

1. Sales order is created → Delivery auto-generated → Goods picked up by customer → Cash receipt printed immediately.

Rush Order Process Flow:

1. Sales order is created → Delivery auto-generated → Goods issued → Invoice generated and sent later.

Credit and Availability Relevance

  • Cash Sales: No credit check, no availability check. The customer pays and picks up the goods right away.
  • Rush Orders: Subject to credit limit checks and stock availability. Ensures the order complies with customer credit rules.

Billing Process and Output Control

  • In Cash Sales, billing is order-related and invoice printing is handled during order saving using output type RD03.
  • In Rush Orders, billing is delivery-related, and the invoice is printed during billing using output type RD00.

Conclusion

Understanding the differences between cash sales and rush orders in SAP SD ensures smoother sales processing and better compliance with business rules. While both facilitate quick delivery, their billing cycles, customer handling, and system configurations differ significantly. By choosing the correct sales document type based on your business needs, you can enhance operational efficiency and customer satisfaction.

FAQs

1. What is the main difference between cash sales and rush orders in SAP?

Cash sales involve immediate payment and billing at the point of sale, whereas rush orders focus on immediate delivery with billing delayed.

2. Are cash sales subject to credit checks in SAP SD?

No, cash sales are not relevant for credit management.

3. Which billing type is used for cash sales?

Cash sales use billing type BV, while rush orders use F2.

4. What output types are used in SAP for these sales types?

Cash sales use RD03 for printing the cash receipt, and rush orders use RD00 for the invoice.

5. Can both sales types be used for immediate warehouse withdrawals?

Yes, both are configured for immediate delivery and warehouse withdrawal upon saving the sales order.

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